How a Large Enterprise Professional Services Firm Cut HR Admin Time by 98% with SAP SuccessFactors Compensation
Background
Client Overview
Background
Client Overview
The Business Challenge
High HR Burden
HR spent more than 20 hours per cycle managing data entry, validation, and distribution tasks
Delays in Approval Chains
Multiple layers of manual approvals caused bottlenecks and extended timelines.
Suboptimal Employee Experience
Employees received two compensation letters with no centralized access, reducing trust and satisfaction.
Manual and Fragmented Planning
Merit and bonus cycles were handled via separate Excel sheets, creating duplication and errors.
Compliance and Budget Risks
Lack of automated validation increased the chance of salary guideline breaches.
A5E’s Approach & Solution
A5E implemented the SAP SuccessFactors Total Compensation Module using the
Implementation Highlights
Unified Planning Templates
We merged merit and bonus planning into a single
workflow, simplifying manager responsibilities.
Custom MDF Framework
We built a secure, flexible data input structure for
compensation values outside Employee Central.
Automated Controls
We set predefined caps on compensation increases to
enforce budget compliance & reduce inconsistencies.
Tailored Training & Communication
We developed branded quick reference guides and
ran targeted training sessions to drive adoption across
HR and employee groups.
Key Outcomes & Business Impact
The transition to SuccessFactors delivered powerful, measurable improvements:
| Process | Before | After |
| Employee Statement Generation | 5 mins per statement | 200+ in 15 seconds (99.67% faster) |
| Managerial Worksheet Preparation | 30–60 mins per worksheet | Under 1 min for 10 employees (90% faster) |
| HR Admin Overload | 20+ hours per cycle | 30 minutes total (98% reduction) |
Additional Wins
- Boosted fairness with rule-based pay-for-performance enforcement.
- Enhanced retention with clearer, consolidated communication.
- Reduced policy violations with automated caps and manager prompts.
Additional Wins
- Boosted fairness with rule-based pay-for-performance enforcement.
- Enhanced retention with clearer, consolidated communication.
- Reduced policy violations with automated caps and manager prompts.
This HR transformation project enabled the client to shift from reactive, manual HR processes to a strategic, data-driven model. Compensation cycles are now faster, fairer, and fully auditable freeing HR teams from tedious workflows and improving transparency for employees.
About A5E Consulting
A5E is a global consulting company partnering with clients to chart, build and deliver their Digital Transformation journey. We execute a blend of
expert process consulting services and top-tier technology platforms at organizations making them more agile.
Discover how A5E’s SAP expertise can modernize your enterprise’s compensation planning. Contact us today!
A global data analytics and media measurement company was burdened by fragmented HR workflows and disconnected compensation cycles. Manual Excel templates, delayed approvals, and limited compliance visibility led to massive inefficiencies across HR operations. Their teams spent over 20 hours per cycle managing compensation tasks, often duplicating work across spreadsheets and risking errors and employee dissatisfaction.
A5E Consulting stepped in to modernize the compensation planning process with SAP SuccessFactors. By integrating automated business rules, a unified planning template, and real-time workflows, the team consolidated merit and bonus planning into a single, easy-to-manage platform.
Through four structured phases—Prepare, Explore, Realize, and Deploy—the implementation delivered rapid impact across HR functions and employee experience. The solution featured automated validations, a secure MDF data framework, and customized training to support seamless adoption across regions.
The result? Compensation statement generation went from 5 minutes to 15 seconds. HR workload per cycle dropped from 20 hours to just 30 minutes. Employees gained clarity, trust, and satisfaction through faster, more transparent compensation letters.
Key Outcomes:
- 98% reduction in HR admin time
- 99.67% faster compensation statement generation
- 90% faster worksheet prep time for managers
- Improved retention and fairness through rule-based planning
Ready to modernize your HR operations with SAP SuccessFactors?
Download the case study to see how A5E delivered transformation at scale.
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