A Leading Pharma Company Achieves 50% Time Savings and Eliminates Payment Tracking Error with
SAP S/4HANA

The Challenge:

A government-hospital pharma supplier was drowning in manual finance work and cold chain risk. 

Legacy Oracle Primavera workflows meant 8 hours/day of reconciliation, installment and bill-to-bill payment tracking errors, Excel reporting prone to manual edits and errors, and no real-time visibility for leadership. 

Temperature-sensitive medicines weren’t consistently assigned to refrigerated vehicles, creating spoilage risk and compliance exposure.

The A5E Solution

A5E Consulting implemented SAP S/4HANA in 8 months, combining robust change management, training, and phased testing. 

The solution – 

• automated complex government payment structures with scheduled email alerts
• enforced split-payment validation to prevent overpayments
• delivered mobile executive dashboards for inventory, bank balances, and fund utilization. 

Finance gained system-generated audit trails with instant alerts on any modification or deletion. 

Cold chain logistics was intelligently matched to vehicle capabilities with optimized loading plans. 

Bank reconciliation and outgoing payments were automated, while multi-level approvals, exception escalations, and audit logs ensured end-to-end compliance.

Results that matter

• 50% reduction in daily processing time (from 8 hours to 3–4 hours)
• Full automation of payment tracking and alerts
• Zero overpayment errors with term-aware validation
• Real-time executive dashboards with instant audit notifications
• Eliminated cash-flow issues with complete data integrity