Implementation to effectively control capital spend and track projects mile-stones
Background
Business Challenges
Client was setting up a manufacturing plant and wanted visibility of milestones and spending. Client was not able to control costs overruns due to limited visibility of project status due to manual tracking.
Lack of visibility into project milestones and spend. Limited to no control over spend / costs due to manual tracking of project status
Our Solutions
Precise Planning
Fund Allocation
Cost Control
Cost Overrun Elimination
Quality Assurance
Outcomes and Benefits
- Enhanced project management capabilities
- Allowed Precise Project planning,
- Allowed cost control and eliminated Cost Overruns,
- Improved financial management
- Seamless transition to a new phase while achieving greater efficiency, profitability, and compliance.
Precise Planning
A5e's implementation of SAP PS enabled precise planning by providing a comprehensive framework for defining project activities.
Fund Allocation
Precise fund allocation to individual activities enhanced financial management
Cost Control
A5E achieved cost control through complete visibility of task completion, eliminating uncertainties and enabling cost optimization.
Eliminate Cost Overruns
The new system successfully eliminated cost overruns, leading to valuable cost savings.
Quality Assurance
Enhanced quality assurance of input materials was achieved, ensuring high product standards.
Timely Project Completion
End-to-end project activities were completed more efficiently, ensuring timely project delivery.
Conclusion
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The Challenge:
A government-hospital pharma supplier was drowning in manual finance work and cold chain risk.
Legacy Oracle Primavera workflows meant 8 hours/day of reconciliation, installment and bill-to-bill payment tracking errors, Excel reporting prone to manual edits and errors, and no real-time visibility for leadership.
Temperature-sensitive medicines weren’t consistently assigned to refrigerated vehicles, creating spoilage risk and compliance exposure.
The A5E Solution
A5E Consulting implemented SAP S/4HANA in 8 months, combining robust change management, training, and phased testing.
The solution –
- automated complex government payment structures with scheduled email alerts
- enforced split-payment validation to prevent overpayments
- delivered mobile executive dashboards for inventory, bank balances, and fund utilization.
Finance gained system-generated audit trails with instant alerts on any modification or deletion.
Cold chain logistics was intelligently matched to vehicle capabilities with optimized loading plans.
Bank reconciliation and outgoing payments were automated, while multi-level approvals, exception escalations, and audit logs ensured end-to-end compliance.
Results that matter
- 50% reduction in daily processing time (from 8 hours to 3–4 hours)
- Full automation of payment tracking and alerts
- Zero overpayment errors with term-aware validation
- Real-time executive dashboards with instant audit notifications
- Eliminated cash-flow issues with complete data integrity
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