Invoice Conversion Modernization with Up to 98% Cost Reduction

The Challenge:

As global invoice volumes increased, limitations in the client’s legacy invoice conversion solution became increasingly apparent.

While the existing platform reliably delivered invoice digitization and system integration, it did so at a disproportionately high cost. As procurement volumes scaled globally, the associated platform fees and operational expenses became unsustainable.

The Solution

A5E implemented a brand-new Invoice Conversion Service (ICS) using E42 as the service provider, replacing the legacy solution through a lift-and-shift approach. The new solution delivered the same business outcomes, without changing downstream procurement or finance processes.

Post-Implementation Results

• Successfully rolled out the ICS solution across 40+ global markets while preserving existing approval workflows and integrations
• Achieved up to 98% reduction in platform costs compared to the legacy solution, with full functional parity across SAP Ariba and SAP ECC
• Reduced invoice processing turnaround time from 3–5 days to under 24 hours for the majority of invoices
• Lowered overall invoice processing operational costs by up to 75%, significantly reducing the total cost of ownership
• Established a scalable foundation for end-to-end automation, with AI-driven extraction continuously improving accuracy and reducing manual validation.